Organisation and scope of application
Pacte Sibérien — Backyard TDLS is organised by Ultra Raid des 3 Vallées ASBL, also using the name ULTRA RAID ASBL. Registered office: rue de la Corne 21, 5620 Flavion (Florennes), Belgium. CBE: 0707.634.301 · VAT: BE 0707.634.301. Contact and complaints: organisation@trail-de-la-siberie.com · +32 499 22 77 93. The registered office is separate from the race venue. These regulations apply exclusively to the Backyard on 24 and 25 April 2027, starting from the Burnot site in Profondeville. Precise access details, bib number collection and the briefing are provided in the practical information. The winter events in February have their own regulations. These are individual challenges with starts at set times, limited to 6, 12 or 24 laps. Pacte Sibérien is inspired by the backyard principle; this text does not claim official sanctioning, qualification for a championship or an unlimited “last one standing” format.
Access, application and fitness
The race is open to persons who are at least 18 years old on the day of the start and who are prepared for the chosen format. Persons who have already taken part in the Trail de la Sibérie can access the registration link provided for this purpose. New participants submit a free application; its acceptance then allows them to register, subject to the availability of places. An application or an invitation is not a paid registration and does not create any obligation to pay. Admission takes into account the available places, the motivation expressed and the suitability of the participant’s experience for the challenge requested, without prohibited discrimination. The participant provides accurate information. Their nominative registration is confirmed after validation of the application file and payment; an identity document may be requested when collecting the race bib. If the organisation definitively refuses the application file after receiving payment, the amounts received for the registration are refunded. Everyone assesses their own preparation, particularly for the night and prolonged fatigue, and seeks medical advice if in doubt. The race bib does not constitute a medical certificate of fitness. Any health difficulty during the race must be reported to the emergency services.
Registration, price, payment and services
Paid registrations are made on the Njuko page for the Backyard, accessible from the website. The format, services, price in euros and all mandatory fees must be presented before the order is placed. The summary distinguishes, where applicable, between the registration price and Njuko service fees, and displays the total amount payable, including applicable taxes. A paid option requires an express choice. No surcharge may be charged solely because payment is made electronically using Mastercard/VISA/AMEX/BANCONTACT/CARTE BLEUE. The accepted payment methods are specified at the start of the order. The final confirmation clearly indicates the obligation to pay. The participant receives a confirmation setting out their order and the applicable conditions on a medium they can retain. Registration includes participation in the chosen format, timing, hot and cold refreshments at the base camp, access to the indoor rest area and the official T-shirt. The finisher medal rewards completion of the chosen format. The rest area is not a reservation of a bed or hotel accommodation. Travel, personal purchases and additional services not announced as included remain the participant’s responsibility. Registration for this leisure activity taking place on specified dates does not benefit from the statutory fourteen-day right of withdrawal (Article VI.53, 12°, of the Belgian Code of Economic Law). This exception does not remove rights in the event of non-performance, cancellation or postponement by the organisation. It does not automatically extend to a separately purchased product, such as a non-personalised item of clothing.
Formats, times and distances
The common start is set for Saturday 24 April 2027 at 12 h, Belgian time. Each new lap starts exactly on the hour, one hour after the previous one. Each loop has a target distance of 6,7056 km; the marked course and the measurement information communicated before the event shall prevail. PACTE 6: six loops, approximately 40,23 km. Last start on Saturday at 17 h; last loop to be completed before 18 h. PACTE 12: twelve loops, approximately 80,47 km. Last start on Saturday at 23 h; last loop to be completed before Sunday 00 h. PACTE 24: twenty-four loops, approximately 160,93 km. Last start on Sunday at 11 h; last loop to be completed before 12 h. An individual finish occurs as soon as the last validated lap is completed: there is no need to wait until the time limit. Between two laps, the time available after finishing and before the next start is used for rest and refuelling. No lap starts earlier in order to gain time for the next one.
White and Black Loops
The two loops converge at the same base camp and follow the same principle regarding distance and time limit. Two minutes before the start, a participant selected by draw chooses the White or Black loop for all competitors still in the race. The two proposed courses must be authorised and practicable with the same equipment at the relevant time, including at night. The choice is announced by the organisers; there is no individual choice of course, but rather a draw 2min before the start of the hour. The race management may impose one of the two loops when safety, the condition of the terrain or a passage permit requires it. It explains the change and gives a clear instruction before the relevant start. Substantial changes to the service remain subject to the article relating to changes and cancellation. No element of surprise dispenses with marking, the briefing or safety measures.
Starts, check-in and lap validation
Participants must be present in the starting pen and set off at the official signal. No late start will be accepted. The clock and the race management’s signal are the reference. The pre-race briefing is mandatory; the audible reminders do not replace the participant’s vigilance. To count, the lap must be completed entirely on foot, on the prescribed course, with the required check-ins, and finished strictly before the next scheduled hourly start. This limit also applies to the final lap of each format. The bib number and timing device must be worn in accordance with the instructions. Failure to start, failure to complete a lap within the time limit or omission of a lap ends the participant’s sporting participation. It is forbidden to skip a loop to rest and then resume. A check-in problem must be reported immediately so that the available information can be verified.
Aid stations, assistance and equipment
Personal assistance, changes of clothing and rest take place at the base camp in the designated areas, between two laps. Supporters must respect the access routes, the quiet of the rest area and the volunteers’ instructions. They must not interfere with check-in or the start. No supporter, pacer or runner who has stopped may accompany a competitor on the loop. Personal assistance on the course is prohibited, except in the case of rescue. Poles and motorised aids are prohibited. Mutual assistance between competitors does not allow one participant to carry another in order to validate their lap, nor to circumvent the rules for running. On every lap: race bib, a charged phone allowing the organisation to be contacted and a water supply suited to the conditions. At night or in insufficient visibility: a switched-on headlamp and enough battery life to complete the lap. At the camp: spare lighting, dry and warm clothing, protection from rain and a personal cup. The operational number for race rescue is provided at the briefing and in the practical information. In a life-threatening emergency: 112. An additional safety instruction may be issued depending on the conditions observed; it must be justified and communicated sufficiently early to allow participants to equip themselves. The race management may refuse a start when the equipment essential for safety is missing.
Safety, withdrawal and respect for the surroundings
The course may include mud, roots, rocks, slippery sections and road crossings. Roads must not be assumed to be closed: traffic regulations and the instructions of course marshals must be followed. Cutting the course, throwing away rubbish or entering a prohibited area is forbidden. Providing assistance and raising the alarm take priority over the sporting result. A participant who stops to help must report the circumstances to the race management; the laps already validated remain credited. Any resulting inability to set off again on time does not permit an individual start outside the event arrangements. The results may mention this stop to provide assistance. Any withdrawal must be reported to the race control centre before leaving the site, even after reaching the camp. A competitor who cannot be located must be able to be searched for quickly. The emergency services may require a stop for medical reasons; the race management may suspend a start or stop the event because of an identified danger. Safety takes priority over the goal of completing a given number of laps.
Results, finishers and sanctions
A person is a finisher of their Pacte when they validate all the laps of their format under the prescribed conditions. An early stop is indicated together with the number of validated laps; it does not automatically turn the registration into finisher status for a shorter format. Results are presented by format, according to the number of laps, with ties where the number is equal. Cumulative time is not used to impose a sprint or separate finishers. Several people may complete the 24 laps. The event stops at this limit and does not, on that basis alone, designate a single last survivor. A breach may result in a reminder, refusal of a start, non-validation of the lap concerned or exclusion proportionate to its seriousness. Cheating, lending a race number, violence, harassment or endangering others justify exclusion. Except in a safety emergency, the participant may provide their explanation and receive the reason for the decision. An error in the result may be reported to race control and then by email; this sporting procedure does not limit the legal deadlines or remedies relating to the contract.
Solidarity commitment
For each complete lap validated by a participant, the organisation undertakes to donate 1 € to support the fight against cancer. This amount is not an additional charge claimed from the runner after their race. Incomplete laps are not counted. The identity of the beneficiary and the summary of the laps and the amount donated will be published on the website. The race registration does not, in itself, constitute a donation entitling the participant to a tax certificate in their name.
Withdrawal, transfer and change of Pacte
Personal unavailability, injury, illness, absence at the start or withdrawal solely on the participant’s part, without any failure attributable to the organisation, does not entitle the participant to a refund of the race entry fee, subject to mandatory rights and any expressly taken out contractual cover. No cancellation insurance is presumed to be included. Before the first start, a request for a named transfer or a change of format may be submitted to the organisation. This is subject to available places, admission conditions and the organisation’s written approval. The replacement participant must be eligible and accept the regulations; lending a race bib without registration is prohibited. No change of format will be made during the race. Any price difference, possible fees and the financial consequences of a change will be communicated before it is accepted. No new amount will be debited without consent. Any insurance taken out applies according to its own contract, exclusions and supporting documents.
Modification, postponement, cancellation and interruption
Adaptations may be decided for an objective reason relating to safety, authorisation to pass through or the impossibility of carrying out the event. They are justified and communicated as soon as possible. This power does not authorise an arbitrary modification of the essential characteristics of the service purchased. In the event of definitive cancellation before the start, the amounts received for services not performed are refunded. The organisation’s preparatory expenses are not, in themselves, services provided to the participant. In the event of postponement or a substantial modification, the participant may accept the proposal or refuse it and request a refund of their race entry. Only a genuinely distinct service, clearly identified when the order was placed and already performed, will be considered separately. Their silence does not constitute acceptance. No credit note or transfer to another edition may be imposed on them. If the race management cannot maintain a start at the scheduled time for safety reasons, the race is stopped definitively: there is no delayed restart. Laps already validated are retained; an unfinished format does not automatically make the participant a finisher. After the start, an interruption entails the application of the instructions for returning and checking in. Its financial consequences are assessed according to the services actually provided, the part not performed and the applicable legal rights; a refund is not excluded in principle. Requests must be submitted to the organisation, which will explain the procedure and process any refunds due without undue delay. A weather circumstance, an administrative decision or another difficulty does not automatically constitute force majeure: its concrete effects and the legal conditions must be assessed. Established force majeure may rule out additional compensation; it does not authorise automatically retaining the price of a service not provided. Rights to compensation where the organiser’s liability is engaged remain preserved. Mandatory costs collected by the organisation or on its behalf as part of a service not performed are treated in the same way as that service. Any separate service charged directly by a service provider is assessed according to the prior information provided, its actual performance and the mandatory rules; Njuko fees are not declared non-refundable in general. Goods or options not delivered are likewise subject to their own rights.
Liability and insurance
The participant acknowledges the risks normally associated with running in a natural environment, repeated exertion and night-time fatigue. They adapt their pace and equipment and follow the instructions. This acknowledgement is not a general release of liability for the organisation, its volunteers or its partners. No clause removes liabilities that cannot legally be excluded, in particular for intentional or gross fault, failure to fulfil an essential obligation, death or bodily injury attributable to the organisation. Statutory safety obligations remain applicable. The organisation’s third-party liability insurance must not be confused with an individual personal accident insurance or the participant’s cancellation insurance. Each person is responsible for checking the coverage of their own risks with their insurer. This text does not promise unlimited individual coverage, repatriation or cancellation coverage.
Personal data and images
The information required for application, registration, payment, timekeeping and safety is processed for the stated purposes. The website’s privacy notice supplements these regulations, particularly with regard to individuals’ rights and contact details. The registration platform’s notice applies to its own processing activities. Acceptance of the regulations does not constitute general consent to advertising, the processing of health data, public GPS tracking or the unlimited use of portraits. Any use requiring separate consent must be the subject of a free and specific choice. An objection or request concerning an image may be sent to organisation@trail-de-la-siberie.com. Ambient images must respect privacy and dignity; no filming or photography is permitted in care, sanitary or intimate rest areas.
Complaints, version and participant rights
For any question or contractual complaint, write to organisatie@trail-de-la-siberie.com or to the registered office of the ASBL, stating your name and registration reference. If no amicable solution can be found, you may request the intervention of the Consumer Mediation Service, subject to that service’s admissibility conditions. Mediation does not remove access to the competent courts. Belgian law applies, without depriving the consumer of the mandatory protections to which they are entitled. No exclusive jurisdiction of a court is imposed in disregard of these protections. The version presented and accepted at registration can be retained and serves as the reference for the contract. A new publication does not retroactively modify the rights attached to an existing registration. The necessary safety instructions remain applicable within the limits explained above. If any clause is inapplicable, the other provisions remain in force where the contract can legally continue. No article constitutes a waiver of the participant’s mandatory rights.