2027 edition
RULES &
GENERAL TERMS AND CONDITIONS
A clear race. Shared rules.
Here you will find the rules on participation, safety and organisation that apply to the Trail de la Sibérie.
Read before registering
The general terms and conditions have been revised for the 2027 edition. Sports information still marked as provisional will be confirmed before registration opens for the race concerned. In particular, check the fees, cancellation terms and the absence of a right of withdrawal before placing your order.
Organizer and contact
The Trail de la Sibérie is organized by Ultra Raid des 3 Vallées ASBL, also presented under the name ULTRA RAID ASBL. Registered office: rue de la Corne 21, 5620 Flavion (Florennes), Belgium. BCE enterprise number: 0707.634.301. VAT: BE 0707.634.301. Contact and complaints: organisation@trail-de-la-siberie.com · +32 499 22 77 93. The association’s registered office is separate from the event venue. These terms concern the edition taking place on 19 and 20 February 2027 in Profondeville. The locations and times specific to each distance are indicated on its information page and in the programme.
Registration and scope of the service
Registration is nominative. The participant chooses an event suited to their preparation and provides accurate information, including their identity, date of birth and an email address that they check regularly. The registration of a minor is completed or authorised by their legal representative, in compliance with the race’s age limits. The distance information page and the order summary specify the date, location, format, access conditions, the package included in the price and the options selected. Items announced as provisional are not presented as confirmed services. The essential characteristics must be established and accessible before the order is placed. A paid registration is confirmed after the payment has been validated and the confirmation has been sent. If no confirmation is received, the participant contacts the organisers before making the payment again. Mini Sibérie and Sibérie Kids are free, but registration is required; no mandatory fee may turn these announced free participations into paid registrations.
Price, Njuko service fees and options
Prices are expressed in euros, including applicable taxes. For paid registrations made through Njuko, platform service fees are added to the race fee. Their amount, purpose and the beneficiary of the charge are indicated separately during the registration process. The total amount due comprises the race fee, all mandatory fees and only the options expressly selected. It must be communicated before the order is placed and reiterated immediately before its validation, with an obligation to pay. When a fee allows an order to be placed on the website, it is accompanied by the total including the mandatory fees; if the total cannot reasonably be calculated in advance, the calculation method and any fees that may be due are specified. No fee that was not announced before the order may be added after validation. Paid options, including any cancellation insurance, are not preselected. Service fees must correspond to an identified service: they may not conceal a surcharge charged solely because payment is made by card or by another electronic payment method.
Payment methods
Online payment on Njuko can be made by VISA, MASTERCARD or CB card. The accepted payment methods are displayed at the beginning of the ordering process. Payment may require the authentication requested by the cardholder’s bank. The participant checks the summary and the total amount before confirming the order with an obligation to pay. No additional charge may be requested solely because an electronic payment method was chosen. The confirmation includes the race, the options and the amounts paid.
No right of withdrawal for the race
Registration grants access to a leisure activity organised on a specific date. It falls under the exception provided for in Article VI.53, 12° of the Belgian Code of Economic Law: the participant does not have the statutory fourteen-day withdrawal period applicable to certain distance purchases. This information is brought to the participant’s attention before the order is placed. This is a statutory exception, not a general waiver of the participant’s rights. It does not remove any rights relating to non-performance by the organiser, nor the refund conditions set out below. It does not automatically extend to the separate purchase of goods, such as a non-personalised T-shirt: the statutory rights and any exceptions specific to that purchase remain applicable.
Participant withdrawal and cancellation insurance
Subject to the participant’s mandatory rights, personal unavailability, an injury, illness, a change to their schedule or their decision not to participate any longer do not entitle them to a refund of the race entry fee. If cancellation insurance was offered and voluntarily taken out, a claim for compensation will be assessed according to the cover, exclusions, supporting documents and time limits set out in the insurer’s contract. Taking out the insurance does not guarantee that every claim will be covered. In the absence of such insurance, no cancellation cover is presumed. Transfer remains possible under the conditions of the following article.
Change and transfer of race bib
Requests to change distance and transfer entries are made via the Njuko participant area. If the feature is unavailable, the participant must contact the organisers before the start of their race. A transfer must be registered in the replacement runner’s name before they take part; simply lending a race bib is prohibited. The transfer costs €2 in total, including all taxes and mandatory transfer fees. The replacement runner must meet the age and participation requirements, provide their contact details and accept the terms presented to them before confirmation. Any reimbursement between the two people is a matter for them to agree. A change of distance depends on places being available and on the eligibility requirements. Any difference in price and its consequences, including when moving to a cheaper distance, are stated before the change is accepted. No unannounced surcharge is charged. Any earlier closing date for these procedures must be displayed before registration; it cannot be applied retroactively against a participant who was not informed.
Postponement, cancellation and interruption of the event
A measure involving a change, postponement, cancellation or interruption may be taken when it is objectively necessary for safety, to comply with a decision by a competent authority or because performance is impossible. Participants will be informed as soon as possible by e-mail and on the website, with the reasons, the services concerned and the applicable arrangements. Postponement before the start: the participant may accept the transfer to the new date or request a refund of the amounts received for the services not performed. A credit note or registration for another edition will not be imposed without their agreement. Definitive cancellation before the start: the amounts received for the services not performed will be refunded. Any rights to compensation where the cancellation engages the organiser’s liability are preserved. Interruption after the start: the participant must follow the instructions of the race control centre and the officials in charge of the aid stations. The financial consequences will be determined according to the services actually provided, the part not performed, the cause of the interruption and the applicable legal rights. There is no automatic exclusion of any refund. Refunds due will be processed without undue delay. The organisation will specify the timetable and procedure in its communication; a technical difficulty or the absence of an immediate response to a form does not constitute a waiver of the participant’s rights.
Force majeure, options and refundable costs
Force majeure presupposes an impossibility of performing that is not attributable to the organiser, taking into account the unforeseeable or unavoidable nature of the obstacle. A weather alert, an epidemic or an administrative decision do not, in themselves, automatically qualify as force majeure: their concrete effects on the organisation must be assessed. When force majeure is effectively established, it may exclude additional damages; it does not allow amounts corresponding to services not performed to be retained automatically. A T-shirt option that is not delivered is refunded when it will not be provided. If the participant accepts its handover or shipment, its price may be retained in return for that delivery; no new shipping charge is imposed on the participant without agreement. The other options follow the same principle according to the service provided. Njuko fees are not declared generally non-refundable. Fees collected by the organiser, directly or through an intermediary, as a component of the price of a service not performed are subject to its refund. If a service provider charges the participant directly for a distinct service that was actually performed, the treatment of its price depends on the information and conditions communicated in advance, as well as on the applicable mandatory provisions.
Preparation, risks and liability
The winter trail takes place in a natural environment and involves risks normally inherent to this activity: uneven or slippery terrain, falls, fatigue, changing weather conditions and the remoteness of certain emergency access points. The participant adapts their pace, assesses their fitness and ensures that they are properly prepared and equipped and comply with the instructions. This acknowledgement of the risks does not constitute any general waiver in favour of the organiser, its employees, volunteers, sponsors or partners. The statutory safety obligations and the liability of each party remain applicable. No provision excludes or limits liabilities that cannot legally be excluded, in particular in the event of fraud, gross negligence, non-performance of an essential obligation, or death or bodily injury resulting from an act or omission by the organiser. The participant retains their rights and legal remedies.
Insurance
The organiser takes out public liability insurance for the event. The cover applies subject to the terms, limits and exclusions of the policy; it does not constitute personal accident insurance that automatically covers every injury sustained by a participant. Information relating to this cover may be requested from the organisation. The organisation does not take out personal accident insurance for each participant. Participants are advised to check their personal cover for a sporting event of this nature and, if necessary, take out suitable insurance. Personal insurance does not replace any liability that the organiser may legally incur.
Formats, minors and rankings
The individual races, the two-day Ultra Crazy challenges, the relays and the children’s formats each have their own conditions. The categories, minimum ages, relay arrangements, ranking criteria and podiums for the 2027 edition must be specified on the corresponding information pages before registration opens. The Mini Sibérie is announced for ages 6 to 11 and the Sibérie Kids for ages 12 to 15. The legal representative provides the required information and complies with the instructions for welcoming and collecting the child. The precise supervision arrangements will be communicated before registration. The sporting data still identified as provisional must be confirmed for the 2027 edition.
Maximum times and intermediate cut-offs
The times below are references to be confirmed for 2027: 35 km · 7 h; 42 km · 8 h; 52 km · 10 h; 75 km · 15 h; 100 km · 20 h; 125 km · 24 h; 160 km · 40 h. They indicate maximum finishing times calculated from the participant’s official start time, not intermediate cut-offs. The time limits specific to each race are communicated before registration. Any intermediate cut-offs are published with their location, kilometre point and the deadline for passing through or leaving. An unpublished cut-off cannot serve as grounds for a sanction, without preventing an urgent decision to ensure safety. Once the confirmed maximum time has been exceeded, the participant is no longer ranked as a finisher. When a checkpoint closes or continuing becomes dangerous, the participant follows the safety instructions and reports that they have stopped.
Conduct and scale of race measures
The bib number remains visible. Each participant respects other people, the properties crossed, the signage, the authorised areas and the environment. They keep their waste until they reach the bins and do not deliberately leave the course to gain an advantage. Applicable measures: • Covered bib number or minor error without advantage or danger: reminder and immediate correction; persistent refusal results in removal from the race. • Mandatory safety equipment missing: starting or continuing is refused until compliance is restored; removal from the race if this is impossible. • Abandoned waste: it must be picked up when this can be done safely; deliberately throwing it away, refusing to do so or repeating the offence results in disqualification. • Deliberate shortcut, substitution of a runner or prohibited assistance providing an advantage: disqualification. • Refusal to follow a safety instruction or undergo a mandatory check, threat, violence or endangering people: removal from the race; immediate action may be taken to protect people. • Insult: reminder and warning; in particularly serious cases or in the event of a repeat offence, removal from the race. The race management gives reasons for its decision based on the facts, their seriousness and the participant’s explanations, gathered as soon as circumstances permit. No unpublished time penalty may be invented. Any restriction applying to a future edition must be the subject of a separate, reasoned and proportionate decision specifying its duration; no permanent exclusion from all events is automatic. A challenge may be submitted to the organisation. Legal rights, including any possible financial consequences, remain reserved.
Equipment, semi-autonomy and aid stations
Each runner must be self-sufficient between two aid stations with regard to food, water and equipment suited to the weather and their safety. They must carry the mandatory equipment throughout the race and present it during checks. The list published by the organiser for their distance is the reference; no general reference to the ITRA rules replaces it. A headlamp is essential for night races. For ultras, the reference list includes an operational phone in Belgium with the numbers of the race HQ and 112, at least one litre of water, a waterproof jacket with a hood, a second warm long-sleeved layer, lighting with spare energy, a 140 × 200 cm survival blanket, a whistle, a cup and an identity document. There are no disposable cups at the aid stations. A hat, gloves, tights and food reserve must be suited to the conditions. If poles are authorised for the chosen distance and are used at the start, they must be kept until the finish; taking or abandoning poles during the race is prohibited. Necessary safety-related changes are communicated in accordance with the article on updates.
Assistance, drop bag and personal belongings
The location of the aid stations, bases de vie and areas where assistance is authorised is specified on the race information sheet and in the participant guide. External assistance is limited to these areas. Urgent help for a person in danger always takes priority. When drop bag transport is included or reserved for a distance, only the official bag supplied by the organisation and identified by the bib number is accepted for this transport. The drop-off times, the base served and the collection point are communicated to the participants concerned. It is not possible to hand a personal bag over to the transport service. Family and friends may bring their own bags only in the authorised assistance areas. A cloakroom managed by volunteers may be used in accordance with the announced arrangements; retrieving belongings requires the runner to be identified by their bib number. Leaving valuables there is discouraged. No general exclusion of liability for entrusted belongings is provided for. The locations and opening times of the showers and cloakrooms are given in the practical information for the edition.
Medical assistance, health and withdrawal
In the event of difficulty, the participant goes to an aid station if their condition allows it, calls race control or asks another runner to raise the alarm. In the event of a serious emergency or if race control cannot be reached, they call 112. They assist a person in danger to the extent of their abilities and without unnecessarily putting themselves at risk. The emergency response arrangements are adapted to the event. The intervention resources and any evacuation are decided by the competent professionals according to the needs and available resources; no helicopter availability or guaranteed access time is promised. Decisions to withdraw participants from the race for medical or safety reasons must be respected, while respecting the patient’s rights. In the event of withdrawal, the runner must inform the person responsible for the nearest aid station or race control, give their race number and follow the instructions. Except in a medical emergency, they arrange their return from the indicated point with someone close to them, unless an express return service has been announced. The person’s safety remains the priority. Any rescue costs are governed by the applicable legal rules and coverage; they are not automatically charged solely to the runner if a third party or the organiser is liable. Participants comply with the applicable anti-doping regulations. Any controls fall under the authority of the legally competent bodies; these regulations create neither an internal medical anti-doping advisory service nor an obligation to take samples at its request.
Photographs, videos and image rights
Photos and videos capturing the atmosphere may be taken to provide information about the event, report on it and present the editions of the Trail de la Sibérie on the organisation’s websites, its social media, newsletters and printed materials. A general shot in which a person appears incidentally is distinguished from a portrait or targeted promotional use. Where authorisation is required, in particular for a person who is prominently and recognisably featured, it is requested separately for the taking of the image and for the intended use. Accepting the rules does not constitute blanket consent to the use of a person’s image. Refusing an optional use does not affect registration. For a minor, the necessary authorisations are obtained from their legal representative and, depending on the minor’s capacity for discernment, from the minor themselves. Images used for routine communications are retained for a maximum of five years. An archive presenting genuine historical or documentary interest may be retained beyond that period only for that purpose, with an appropriate legal basis and suitable access. Promotion specifically for a partner or reuse for another event requires separate authorisation where required. A request for access, objection or withdrawal of consent may be sent to organisation@trail-de-la-siberie.com, indicating the image and where it appears. Withdrawal takes effect for the future, without affecting the lawfulness of previous uses. Requests concerning existing materials are examined in accordance with the applicable rights and the possibilities for removal.
Personal data
The separate privacy policy, accessible from this page and the website footer, describes the processing related to registration, Njuko, timekeeping, emergency assistance, the emergency contact and any GPS tracking, as well as individuals’ rights. Optional consent, in particular for direct marketing and certain uses of images, is obtained separately. It is not inferred from acceptance of the regulations. The specific notice for any additional system must be provided before its data is collected.
Acceptance, version and modifications Before placing an order, the participant may consult and download the regulations and the general terms and conditions. Acceptance thereof is obtained through an unticked box separate from the optional consents. The accepted dated version must be retained and provided with the confirmation on a durable medium, for example as an attachment or in the body of the e-mail. A simple link to a page that may change does not replace this copy. The version accepted upon registration applies to the contract. Subsequent updates do not automatically apply to existing registrations. Non-essential adaptations may be justified by objective reasons relating to safety, the condition of the course, administrative authorisation or force majeure. They are explained and actively communicated to the participants concerned as soon as possible. An essential modification, in particular to the date, distance or fundamental nature of the event, allows the participant to accept it or request a refund for the service not performed. In an emergency situation during the race, the safety instructions apply immediately; their financial consequences follow the articles relating to interruption and force majeure.
Before placing an order, the participant may consult and download the regulations and the general terms and conditions. Acceptance thereof is obtained through an unticked box separate from the optional consents. The accepted dated version must be retained and provided with the confirmation on a durable medium, for example as an attachment or in the body of the e-mail. A simple link to a page that may change does not replace this copy.
Complaints, mediation and applicable law
Complaints are sent to organisation@trail-de-la-siberie.com or by post to the registered office, specifying the identity, registration reference and subject of the request. The organisation examines the facts and seeks a solution within a reasonable period. A sporting complaint should be reported as quickly as possible to facilitate verification; this invitation does not shorten the statutory time limits for legal action. After an unsuccessful attempt at direct resolution, the consumer may make free use of the Consumer Mediation Service: mediationconsommateur.be · contact@mediationconsommateur.be · +32 2 702 52 20 · boulevard du Roi Albert II 8, boîte 1, 1000 Bruxelles. Mediation does not deprive the participant of access to the competent courts. Belgian law applies, without depriving a consumer of the mandatory provisions to which they are entitled under the rules applicable to their contract. No exclusive jurisdiction of a court is imposed in disregard of these rules. A clause recognised as void is set aside; the other provisions remain applicable if the contract can continue to exist.